The Employment Contract

The following is a blank statement of terms and conditions which you may adapt to your own organisation. Current legislation means that all new employees are entitled to such a statement within 8 weeks of commencement.

Company Name
Company Address
Telephone No: XXXXXXXXX
Date: xx/xx/xxxx
Enquiries to: XXXXXXXX

CONFIDENTIAL

«Name1»
«Address1»
«Address2»
«Town» «Postcode»

Dear «Name2»

I am pleased to confirm your appointment as «Posttitle» with CompanyName. This document outlines the Terms and Conditions which apply to your contract and other information which is relevant to your employment.

• The commencement date of this contract is «Commencedate». (It will terminate on «Termindate» (for fixed term contracts only)
• Your date of commencement of continuous service with the Company or its subsidiaries is «ContServs».
• Your base will be «Base», however the Company reserves the right to change your base should the needs of the service require this.
• Your working hours will be «Hours» per week. The Company may require you to vary the pattern of your working hours to meet the needs of the service. Overtime payments are made in line with the Company Remuneration Policy.
• You will be subject to the terms and conditions as agreed and amended from time to time by the the Company as outlined in its policies, procedures, handbooks and other relevant documents.
• The pay grade for this post is «Grade» and the current salary scale is £«Scale1» . This will be reviewed annually. You are also eligible for individual / team performance bonuses as outlined in the Company Remuneration Policy.
• If the Company makes an overpayment to you to which you are not entitled, or is more than that to which you are entitled, the Company has the right to recover the overpayment by deductions from your salary or other payments due to you. Any deductions will normally be made over the same period that the overpayment was made. It is in your interests to regularly check your pay slips.
• In addition to your salary you will receive the following allowance: «Type of allowance» of £XXX per annum.
• You will be paid «PayFrequency» in arrears to a bank account of your choice.
• The Company leave year runs from the 1st of April to the 31st of March. You are entitled to «AnnualLeave» weeks annual leave per year including statutory / local holidays as agreed annually by the Company. Arrangements for payment of holiday pay are as follows..........
• You are obliged to give the Company «Notice» weeks notice to terminate your contract of employment. The Company is obliged to give you the statutory minimum amount of notice before terminating your contract.
• This post is subject to the completion of a 3 month probationary period. At the end of this period if your performance is of a satisfactory standard your appointment will be made permanent. During this period, one weeks notice may be given by either party to terminate this contract.
• You are entitled to join the Company Pension Scheme (details are available from the Personnel Department / Head Office), however you may also choose not to. Should you opt to take out a Personal Pension Plan then this is a private matter between yourself and the financial institution concerned, and does not involve the Company in any way.
• You are expected to comply with the Company dress code as outlined in its Policy on Dress Code.
• Should the need for disciplinary action be deemed necessary, this will be taken in accordance with the Company Policy and Procedure on Disciplinary Action. Authority to dismiss you is vested in the Director with responsibility for your area or his nominated deputy, and your right of appeal is as outlined in the Procedure.
• If you have a grievance in relation to your employment, then you should follow the procedure outlined in the Company Grievance Policy and Procedure. You should initially discuss any grievance with your immediate superior.
• You are required to report any sickness absence as soon as is practicably possible to your immediate superior, and provide certification of sickness in line with Company policy.
• Smoking in Company premises is prohibited except in those areas specifically designated for that purpose.. Breach of this regulation may result in disciplinary action being taken.
• In the course of your employment you will have access to confidential material both in paper and electronic form. On no account should this information be divulged to any unauthorised person. Breaches of confidentiality will be dealt with through the Company Policy and Procedure on Disciplinary Action.
• It is a condition of your employment that the Company is satisfied on your medical fitness to carry out your duties. This appointment is conditional on a satisfactory Occupational Health Service / Company Doctor assessment. Should it be deemed necessary during the course of your employment, you may be required to attend for a medical examination from the Company Doctor / Occupational Health Service.
• Your employment with the Company may be dependant upon the possession of particular qualifications or registration with a statutory Body or other Authority; evidence of this must be produced on request. Failure to produce such evidence may lead to the termination of your employment.
• Access to all Handbooks, policies and procedures etc. is available through your line manager or the Personnel Department / Company Head Office, and copies can be provided on request.

If you are in agreement with the above terms and conditions please sign both copies of this statement, retain one and return the other to me.

Yours sincerely

XXXXX XXXXXX

Restrictive Covenant
On leaving the company, I agree not to undertake provision of the same services / products as supplied by the Company either from my own business, or the employment of a competitor to the Company, for a period of two years, unless this is specifically agreed by the Company. The Company will only enforce that which is reasonable to protect it's business.

SIGNATURE______________________________________

 DATE_______________________

Getting the employment contract right is very important. The principle statement of terms and conditions is an important part of it, but a number of other implicit and explicit terms can be involved e.g. custom & practice, the job description, Company Handbook etc.  It is also very important to follow due process if you need to vary the contract in any way.

Useful Link::

Government Business Link - Create your own Contract