Human Resource Solutions


Free Employee Policy Templates for Small Businesses

We passionately believe in supporting SMEs and all our website resources are free

Contract of Employment

Under British Employment Law you must give this to new employees within 8 weeks

Employment Contract

When employing staff it is very important to get the employment contract correct to ensure you meet all the requirements of employment law, but also to ensure you retain the maximum amount of flexibility for your business.


Options regarding Employment Contracts (incl. Zero Hour):

There are several different possibilities when you employ staff. You can take them on a permanent employment contract if you are confident the role is ongoing. If the job is likely to run out at a certain point, then a fixed-term employment contract would be a better option.


If the most important thing is flexibility, then a zero-hours contract will ensure you only have to pay for the hours when you need your staff to be there. Finally if you don't want the hassle of employing staff, then you can take them on as contractors / freelancers using a contract for services where they invoice you for work carried out and you don't need to deal with tax or national insurance issues.


For all these options there is a free template below which you can download and adapt for your business.

Our ebook on "How to Deal With Staff Who Can't or Won't Perform" by Alex Brogan is now available to download. It comes complete with a comprehensive online template resource pack and access to an email helpdesk. It outlines how to deal with all performance issues from staff not being competent to cases of gross misconduct. There is a small charge for this (£4.99) which will support keeping our other resources free.

Employment Contract Policy and Document Downloads

Please note that we update these templates regularly to reflect changes to employment law. Please ensure you sign up for our email update service here or your downloads will go out of date and be inaccurate.

1. Integrated Employment Contract and Staff Handbook
This is a combined employment contract and staff handbook template which contains all the information you need to provide to your new employee. It is fully compliant with employment law and best practice, covers permanent, fixed-term and zero-hours arrangements and is suitable for all SME's even if you are only employing one person. There is also a fully completed example for guidance.

2. Employment Contract Template
This is a blank contract of employment which you can download and adapt for your own business. Current British legislation means that all new employees are entitled to such a statement within 8 weeks of commencement.

3. Fixed-Term Employment Contract Template
This is a contract template for fixed-term employees, and allows you to specify whether the fixed-term is dependant on time, completion of a task / project, the return of an individual (e.g. following maternity leave) or subject to continued funding.

4. Zero Hour Contract Template
This is a contract suitable for staff who you want to employ on an as-required basis and who do not have any guaranteed hours.

5. Letter of Appointment template
Once you have interviewed and want to offer the job, you might want to send a quick letter of appointment. This is how you can quickly offer the job to ensure the individual has all the details they will need to accept the offer and hand in their notice in their current job. Although it does not replace the contract (you will still need this within 8 weeks of their commencement), it is much quicker to produce than the full contract document.

Affiliate Link: RedTapeDoc

Employer Pack
A complete set of hundreds of business templates (including Contracts of Employment templates) in one fully integrated product, every document you’ll probably ever need to manage your staff and your business. From £24 for individual theme folders to £49 for the complete package.

6. Contract for Services Template
This is a template which you can use if you are hiring freelance or contract employees.

Video Tutorials
We have undertaken to produce a series of video tutorials to help employers better understand complex HR issues. The first one on 'How to Issue a Contract of Employment" is now available.

Useful Links

UK Government Business Website
Tool which allows you to create a written statement of employment.

Advice, Conciliation and Arbitration Service
Information booklet on how to change (vary) a contract of employment

Startup Donut
Q&A on the basics of employment contracts and further information on drawing up the contract here.